outlook conditional formatting members of distribution list

“Using IRS and Personal Email Accounts” (to be incorporated into the Email section of IRM IRM 10.5.1 Privacy Policy). For details, see the interim guidance in PGLD-10-0616-0003. No officer of employee of the IRS may use a personal email account to conduct any official business of the government.

Refer to the Electronic Mail (Email) Security section and the Privately Owned Email Accounts section of IRM 10.8.1 More information on the Service’s email security policy is available at Cybersecurity's policy. The public we serve, or the Congress, who may have occasion to see an email message, do not differentiate between employees as individuals and our agency. Messages can be forwarded to unintended recipients (sometimes outside the agency or even outside the government). The privacy of email cannot be assured and is easily compromised. Before sending an email, you must consider how it reflects on the Service's image and take into account privacy, records management, and security factors.

Email communications can be offered as evidence in court and can be legally binding. AudienceAll IRS employees Effective Date(11-17-2016)Įmail messages are official documents and should reflect this perspective. Effect on Other DocumentsIRM 1.10.3 dated November 12, 2015, is superseded. (1) Text has been revised to clarify and update information including web site references. It also includes information on security guidelines, creation and use of distribution lists, and contacts for assistance with email issues. It includes guidance on formatting messages in a way that will be easily accessible for all employees, including those using the Enterprise Remote Access System (ERAP). This IRM provides guidelines for using email in the most effective and productive manner. (1) This transmits revised IRM 1.10.3, Office of the Commissioner of Internal Revenue, Standards for Using Email. Standards for Using Emailġ.10.3 Standards for Using Email Manual Transmittal Office of the Commissioner Internal Revenue Section 3. Organization, Finance, and Management Chapter 10.

Exhibit 1.10.3-1 Reducing the Size of Your Mailbox.

1.10.3.5 Messages Intended for All Employees.

1.10.3.4.4 Requesting a Global Distribution List.

1.10.3.4 Using and Creating Distribution Lists.

1.10.3.3.5 Follow Guidelines of Email Common Sense and Etiquette.

1.10.3.2.4.1 Emails may be subject to electronic discovery.

1.10.3.2.3 Emails as Possible Federal Records.

1.10.3.2.2 Suspicious Emails / 'Phishing' /'Social Engineering'.

1.10.3.2.1 Secure Messaging & Encryption.

Outlook conditional formatting members of distribution list